ตำแหน่ง Executive Personal Assistant

บริษัท Central Marketing Group (CMG), Bangkok

ที่อยู่บริษัท

เงินเดือน สำหรับสมาชิกเท่านั้น

ลักษณะงานที่ทำ
Responsibilities :

• Carry out highly confidential and sensitive secretarial and administrative duties, assist in all tasks such as coordinating with other departments related to the task.
• Coordinate and monitor all appointments, meetings, and training to ensure that schedules are logged, tracked and remind all concerns including update information and data relevant to the department at all times.
• Served as a friendly and helpful first point of contact in the Marketing & Corporate Offices and Omnichannel Divisions.
• Work and coordinate with other departments to ensure that the responsible job of the department meets target and goals.
• Managed diaries an organizing meetings and appointments, often controlling access to the manager/executive performed mostly administrative and general office duties such as organizing and maintaining
files, answering phones, purchasing supplies and operating office equipment.
• Typing, compiling and preparing reports, presentations and correspondence
• Answered phones and delivered important messages to executives and all team members.
• Arranged airline and travel reservations for the Executives and colleagues when needed. Keep records of the privileged hotel accommodation bookings and expenses per annum granted to the executives.
• Organized events and conferences
• Processed payroll and distributed paychecks to employees.
• Maintained inventory and ordered supplies as necessary.
• Assisted team members with tasks as needed.

ตำแหน่ง Personal Assistant to Head of Executive and International HR

บริษัท Central Group of Companies , Bangkok

ที่อยู่บริษัท

เงินเดือน สำหรับสมาชิกเท่านั้น

ลักษณะงานที่ทำ
Responsibilities :

• Maintained office schedules and filing systems.
• Handled office correspondence and incoming and outgoing mail. Manage the filing of supplier and/or outsourcing annual contracts and prepare for renewal when the contracts’ periods are due;
• Worked closely with the Finance Department to ensure accurate and timely payment of invoices, and to resolve any dispute regarding invoicing issues.
• Liaison with Asia Pacific Offices to facilitate team visits such as accommodations & hotel arrangements, logistics arrangements and other related arrangements.
• Provided all required reports for executive management on purchasing records, budget planning, expenditures, etc.
• Oversee for all transactions of air travel arrangements and ensure that all are managed efficiently in compliance with the company’s policy.
• Work as a secretariat and/or event organizer for regional training and executive meetings which were held in Thailand and Vietnam.
• Provide relocation arrangement for Thai and Expatriated staff and settling-in assistance (e.g. Temporary and/or permanent accommodation, car rental, etc.) as required.
• Perform other assignments as required.

ตำแหน่ง Executive Secretary to Executive Vice President

บริษัท HR Division, Central Marketing Group (CMG), Bangkok

ที่อยู่บริษัท

เงินเดือน สำหรับสมาชิกเท่านั้น

ลักษณะงานที่ทำ
Responsibilities :

• Performed a variety of executive and secretarial functions e.g. filing, typing, local & overseas calls, incoming & outgoing documents concerning Human Resources and Administration.
• Assisted general day-to-day operations including appointments and meeting managerial, correspondence, special projects, and etc.
• Take minutes for both annual and monthly management meetings, check correctness and presentation before distributing and filing according to the supervisor’s discretion.
• Assisted with conducting conferences and large meetings, including arranging hotels and meeting rooms, identifying translators, helping to produce and distribute meeting materials, and registering participants.
• Make airline and travel reservations for the Executives and colleagues when needed. Keep records of the privileged hotel accommodation bookings and expenses per annum granted to the executives.
• Provide any assistance to the executives and associates as required.
• Handling internal and external correspondence as required for all applications such as welcome letter for new comers, enquiring, confirmation, contract and any reference.
• Perform other ad-hoc duties as assigned.

ประสบการณ์ทำงานอื่นๆ
Executive Secretary to Expatriate Executives (Hotel General Manager) ,
Novotel Suvarnabhumi Airport Hotel, Samutprakarn
March 2007 — September 2010
• Performed a variety of executive support tasks that may be highly
confidential and sensitive.
• Coordinated office management activities for the executive.
• Prepared confidential and sensitive documents and briefs the executive regarding contents.
• Prepared agenda and collects materials for meetings, speeches, and conferences;
• Planed and coordinates arrangements for professional conferences.
• Coordinated and facilitated the executive's calendar to arrange appointments, meetings, and conferences.
• Arranged airline and domestic and foreign travel reservations for the Manager and Resident Manager when needed; prepares itineraries; prepares and compiles travel vouchers, maintains all travel records.
• Performed other ad-hoc duties as assigned.

Secretary to Dry Food Commercial Director , Siam Makro Public Co., Ltd.,
Bangkok
January 2005 — February 2007
• Coordinated with the international suppliers in the worldwide companies who’re interesting to introduce their new lines to the wholesales industry.
• Made some appointment with great suppliers to deal with businesses.
• Coordinated with both branded buyers and own brand buyers inside the organization about Dry Food Procedures and Policies.
• Provided secretarial support to Dry Food Director and Senior Buyers.
• Organized and coordinated of meetings for the management teams with internal and external parties.
• Arranged travel and accommodation for both of Director, Senior Buyers and Buyers as required per Company Travel Policy.
• Performed other ad-hoc duties as assigned.

Executive Assistant to Managing Director, Giffarine Skyline Laboratory
& Healthcare Co., Ltd., Bangkok
March 2002 — December 2004
• Provided secretarial support to MD.
• Organized and coordinated meetings for directors with internal and external parties.
• Prepared confidential documents and presentation reports.
• Arranged travel and accommodation for both Directors and visitors as required per Company Travel Policy.
• Performed other ad-hoc duties as assigned.